R4 Annex Guidance Cable
UNCLASSIFIED APPR: TF ( )
DRAFT: OC ( )
CLEAR: ( )
UNCLASSIFIED CLEAR: ( )
CLEAR: ( )
AID/PPC/PC:OCARDUNER/PHENDERSON-OKEEFE:EP CLEAR: ( ) 02/1/99
202-712-5672 AID/AA/PPC:TFOX CLEAR: ( )
USAID/DAA/PPC:DDIJKERMAN(DRAFT) USAID/AFR:PDELP(DRAFT)
USAID/PPC/CDIE:GBRITAN(DRAFT) USAID/BHR:DRATHBUN(DRAFT)
USAID/ANE:DROBINSON(DRAFT) USAID/AA/LAC:VCUSUMANO(DRAFT)
USAID/ENI:PMATHESON(DRAFT) USAID/G:RWHITAKER(DRAFT)
PRIORITY AWIDE, CIS C PRIORITY, RIGA PRIORITY, SARAJEVO PRIORITY,
BUJUMBURA PRIORITY, DAR ES SALAAM PRIORITY
ADM AID AA/PPC, TOM FOX TO MISSION DIRECTORS AND AID/W
E.O. 12958: N/A
TAGS:
SUBJECT: FY 2001 RESULTS REVIEW AND RESOURCE REQUEST Ð GUIDANCE ON R4
ANNEXES
REF: STATE 236829
I. INTRODUCTION
A. THIS CABLE PROVIDES INFORMATION FOR COMPLETING ANNEXES TO THE FY
2001 R4, AS DESCRIBED IN SECTION III.G. OF REFTEL. TO REDUCE REPORTING
BURDEN WHILE ENSURING THAT THE MOST USEFUL INFORMATION FOR RESULTS
MANAGEMENT IS PROVIDED, WE HAVE WORKED HARD TO MINIMIZE ANNEX REQUESTS,
AND MOST PROPOSALS (75 PERCENT) HAVE BEEN DROPPED. REQUESTS NOT
INCLUDED IN THIS CABLE ARE NOT APPROVED BY THE PPC LED INTER-BUREAU DP
WORKING GROUP CHARGED WITH IMPLEMENTING THE R4 PROCESS REVISIONS. ANY
SUCH REQUEST SHOULD BE REPORTED TO OLIVIER CARDUNER PPC/PC FOR
RESOLUTION WITH THE WORKING GROUP.
B. OF THE EIGHT ANNEXES DESCRIBED IN SECTION III BELOW, UNCLASSIFIED
ONLY TWO ARE MANDATORY FOR ALL R4S. THESE CAN BE UNCLASSIFIED COMPLETED
IN NO MORE THAN TWO TO FOUR PAGES. ANOTHER THREE ANNEXES ARE MANDATORY
FOR CERTAIN MISSIONS ONLY (GCC IMPLEMENTORS, GREATER HORN OF AFRICA
RELATED PROGRAMS AND ENI MISSIONS). THE LAST THREE ARE VOLUNTARY
ANNEXES. WE WOULD LIKE TO STRESS THAT VOLUNTARY DOES NOT ACTUALLY MEAN
COMPULSORY. VOLUNTARY ANNEXES ARE FOR INFORMATION THAT IS NOT NECESSARY
FOR MAKING COUNTRY-LEVEL PROGRAM DECISIONS, BUT IS USEFUL FOR
UNDERSTANDING CERTAIN CROSS-CUTTING ISSUES THAT ARE BELIEVED TO
INFLUENCE LONGER TERM PLANNING ON A BUREAU OR AGENCY-WIDE BASIS.
MISSION MANAGERS ARE INSTRUCTED TO USE THEIR JUDGEMENT IN DETERMINING
WHICH VOLUNTARY ANNEX THEY CHOOSE TO ADDRESS. THIS INVOLVES WEIGHING
THE SIGNIFICANCE OF THE INFORMATION PROVIDED AGAINST THE COST OF STAFF
TIME NEEDED TO PREPARE IT.
C. WE WOULD LIKE TO ADVISE THAT ALL R4 GUIDANCE, INCLUDING ANSWERS TO
FREQUENTLY ASKED QUESTIONS (FAQS), AND A POWERPOINT PRESENTATION ON R4
CHANGES, ARE POSTED ON THE USAID INTRANET. THE FAQS INCLUDES ANSWERS TO
QUESTIONS SUCH AS: CAN INDICATORS BE CHANGED FROM YEAR TO YEAR?, CAN
OUTPUT INDICATORS BE USED?, AND, HOW ARE THE R4 AND THE MPP
SYNCHRONIZED? TO ACCESS THE R4 WEB SITE, GO TO THE AGENCY INTRANET WEB
PAGE (WWW.USAID.GOV) AND CLICK ON FY2001-GUIDANCE UNDER THE INFO
SERVICES LIST. YOU CAN ALSO ACCESS THIS SITE MORE DIRECTLY BY GOING TO
THE PPC/CDIE WEB SITE (CDIE.USAID.GOV/R4PREP). IF YOU DO NOT HAVE WEB
ACCESS, YOUR DP BACKSTOP OR DESK OFFICER CAN OBTAIN THIS INFORMATION AND
EMAIL IT TO YOU. THE POWERPOINT PRESENTATION AVAILABLE ON THE WEB SITE
IS BEING USED TO BRIEF WASHINGTON BUREAU STAFF AND PARTNERS ON R4
CHANGES. THE ENTIRE PRESENTATION CAN BE VIEWED DIRECTLY FROM THE WEB
PAGE WITHOUT THE NEED FOR POWERPOINT SOFTWARE. ALL USAID STAFF WHO ARE
PREPARING OR REVIEWING R4S SHOULD BE FULLY FAMILIAR WITH THE CONTENTS OF
THAT PRESENTATION.
II. R4 RELATED INFORMATION REQUESTS NOT COVERED IN THIS CABLE
FOR COMPREHENSIVENESS, WE SUMMARIZE HERE THE FIVE OTHER APPROVED R4
RELATED INFORMATION REQUESTS.
A. REFTEL SECTIONS IV.B.2. AND IV.D. REQUESTED MANDATORY ANNEXES FOR
THOSE MISSIONS WHERE STAND-ALONE TITLE II PROGRAMS EXIST (I.E. THOSE NOT
INTEGRATED AS PART OF AN SO), OR WHERE A MISSION HAS BEEN ASSIGNED
RESPONSIBILITY FOR CERTAIN NEIGHBORING NON-PRESENCE COUNTRY PROGRAMS
(THESE ARE TWO SEPERATE ANNEXES).
B. INSTRUCTIONS ARE BEING SENT BY SEPTEL TO ALL MISSIONS FOR REPORTING
ON MICROENTERPRISE ACTIVITIES. THIS IS A STANDARD REQUEST WHICH SERVES
TO GENERATE THE AGENCYÕS ANNUAL MICROENTERPRISE REPORT FOR CONGRESS AND
THE MICROENTERPRISE COMMUNITY. THIS INFORMATION SHOULD NOT BE
TRANSMITTED WITH THE R4. FOLLOW THE SUBMISSION REQUIREMENTS DESCRIBED
IN THE INSTRUCTION CABLE.
C. THE ANE BUREAU IS REQUESTING ITS MISSIONS TO COMPLETE A SEPARATE
BUDGET THRESHOLD ANALYSIS WHICH SHOULD BE SUBMITTED DIRECTLY TO THE
BUREAU VIA EMAIL. THIS INFORMATION IS SIMILAR TO THAT OBTAINED BY ALL
BUREAUS THROUGH VARIOUS MEANS AT VARIOUS TIMES (LAC VIA THE LABS, OTHERS
VIA EMAILS OR TELCON). ANE PREFERS TO OBTAIN IT ONCE A YEAR RATHER THAN
THROUGH AD HOC EMAIL REQUESTS AND IS ABLE TO DO SO THANKS TO PRUDENT
PIPELINE MANAGEMENT. THIS REDUCES THE NEED FOR FREQUENT INFORMATION
UPDATES AND HELPS REDUCE WORKLOAD. INFORMATION IS USED FOR PREPARING
BUDGET RECLAMAS AS NEEDED IN THE COURSE OF THE YEAR. IT IS NOT USED TO
DETERMINE PERFORMANCE OF SOS.
D. THE AFRICA BUREAU HAS ASKED FOUR MISSIONS TO PREPARE AN R4 ANNEX
RELATED TO NON-PROJECT ASSISTANCE ACTIVITIES (SEE AFR R4 GUIDANCE).
THIS INFORMATION IS USED TO UPDATE MACRO-ECONOMIC ASSESSMENTS THAT
SUPPORT CONTINUED USE OF THIS TYPE OF ASSISTANCE.
III. SUPPLEMENTAL R4 INFORMATION ANNEX REQUESTS
A. MANDATORY FOR ALL OPERATING UNITS (MISSIONS AND WASHINGTON)
1. INFORMATION ANNEX TOPIC: ENVIRONMENTAL IMPACT
REQUESTED BY: BUREAU ENVIRONMENT OFFICERS
WHAT THE INFORMATION ANNEX WILL BE USED FOR: THERE ARE TWO COMPONENTS
TO THIS ANNEX. THE FIRST COMPONENT PROVIDES A NOTIONAL PLAN FOR ANY NEW
OR AMENDED INITIAL ENVIRONMENTAL ASSESSMENT (IEE) OR ENVIRONMENTAL
ASSESSMENT (EA) DOCUMENTS THAT MISSIONS EXPECT TO NEED FOR THE COMING
YEAR, AND A TIMEFRAME FOR APPROVAL IF KNOWN (PER 22 CFR 216). THIS
SERVES AS A MANAGEMENT TOOL FOR THE OPERATING UNIT AND ITS BUREAU
ENVIRONMENTAL OFFICER TO PLAN FOR NEEDED WORK, STAFF TIME AND BUDGETS
WHICH ARE REQUIRED PRIOR TO OBLIGATION OF FUNDS. THE SECOND COMPONENT
IS A BRIEF STATEMENT OF WHETHER STRATEGIC OBJECTIVES AND RELATED
ACTIVITIES ARE IN COMPLIANCE WITH PREVIOUSLY APPROVED IEES, OR EAS.
THIS WILL BE USED TO IDENTIFY ANY PROBLEM AREAS THAT MAY REQUIRE
ADDITIONAL RESOURCES IN ORDER TO BE BROUGHT INTO COMPLIANCE. THIS WILL
INCREASE CONFIDENCE IN REPORTED RESULTS AND HELP AVOID UNNECESSARY HOLDS
IN IMPLEMENTATION OR UNFORESEEN REDESIGN OR COSTS DUE TO ACTIVITIES
FALLING OUT OF COMPLIANCE WITH THEIR ENVIRONMENTAL DETERMINATIONS.
SPECIFIC POINTS TO BE ADDRESSED: THE FIRST COMPONENT ON ANTICIPATED
DETERMINATIONS FOR NEW ACTIVITIES COULD BE A SHORT NOTIONAL LIST OR
TABLE LISTING ANY ANTICIPATED NEW ACTIVITIES OR SETS OF ACTIVITIES THAT
MIGHT NEED ENVIRONMENTAL DETERMINATIONS, AS KNOWN AT THE TIME THE ANNEX
IS PREPARED. IF THERE ARE NONE ANTICIPATED, PLEASE SO STATE. THE
SECOND COMPONENT WILL BE EITHER A SINGLE SENTENCE THAT ALL ACTIVITIES
ARE IN COMPLIANCE WITH THEIR CORRESPONDING IEES, CES OR EAS, OR A BRIEF
LISTING OF ACTIVITIES (BY SO) THAT ARE NOT CURRENTLY IN COMPLIANCE
DESCRIBING WHAT WASHINGTON RESOURCES MAY BE NEEDED TO BRING THE SO INTO
COMPLIANCE.
MAXIMUM PAGE LENGTH: 1 PAGE
REQUIREMENT: MANDATORY FOR ALL USAID OPERATING UNITS.
2. INFORMATION ANNEX TOPIC: UPDATED RESULTS FRAMEWORK
REQUESTED BY: PPC/CDIE/PME
WHAT THE INFORMATION ANNEX WILL BE USED FOR: CDIE USES THIS INFORMATION
AS INPUT IN PREPARATION OF THE ANNUAL PERFORMANCE REPORT AND ANNUAL
PERFORMANCE PLAN. IT IS ALSO USED TO PROVIDE TECHNICAL ASSISTANCE BACK
TO FIELD MISSIONS WHO ARE DEVELOPING NEW STRATEGIES (RESULTS FRAMEWORKS
ARE A SUMMARIZED DESCRIPTION OF SO ACHIEVEMENT STRATEGIES).
SPECIFIC POINTS TO BE ADDRESSED: THE ANNEX SHOULD BE A SIMPLE LISTING
OF CURRENT SOS AND IRS ORGANIZED TO SHOW THEIR RELATIONSHIP TO EACH
OTHER (FOR EXAMPLE, WITH A SIMPLE TEXT FORMAT, LOWER LEVEL IRS COULD BE
INDENTED IMMEDIATELY BELOW HIGHER LEVEL IRS OR THE SO). IF YOU ARE
REQUESTING WASHINGTON APPROVAL OF A CHANGE AT THE SO OR IR LEVEL, PLEASE
INCLUDE BOTH CURRENT AND PROPOSED NEW LANGUAGE. PLEASE FOLLOW GENERAL
ELECTRONIC FILE FORMAT RESTRICTIONS CONTAINED IN SECTION II.F. OF
REFTEL.
MAXIMUM PAGE LENGTH: ABOUT ONE HALF PAGE PER SO.
REQUIREMENT: MANDATORY FOR ALL USAID OPERATING UNITS.
B. MANDATORY FOR SOME OPERATING UNITS ONLY
1. INFORMATION ANNEX TOPIC: GLOBAL CLIMATE CHANGE
REQUESTED BY: G/ENV
WHAT THE INFORMATION ANNEX WILL BE USED FOR: THIS INFORMATION WILL
ENABLE G/ENV TO PREPARE THE ANNUAL REPORT TO CONGRESS AND THE
ADMINISTRATION ON USAIDÕS CLIMATE CHANGE INITIATIVE (CCI).
SPECIFIC POINTS TO BE ADDRESSED: IN JULY 1998 ALL AGENCY OPERATING UNITS
ATTRIBUTING RESOURCES TOWARD THE AGENCYÕS CLIMATE CHANGE INITIATIVE WERE
SENT A DOCUMENT ENTITLED QUOTE USAID CLIMATE CHANGE INITIATIVE
INDICATORS UNQUOTE THAT DESCRIBED HOW OPERATING UNITS SHOULD REPORT ON
THE CCI. (FYI: AN UPDATE WILL BE RELEASED THE FIRST WEEK OF FEBRUARY).
THESE ARE UNITS IMPLEMENTING ACTIVITIES THAT A) INCREASE DEVELOPING
COUNTRY PARTICIPATION IN THE UNITED NATIONS FRAMEWORK CONVENTION ON
CLIMATE CHANGE, B) DECREASE NET GREENHOUSE GAS EMISSIONS, OR C) REDUCE
DEVELOPING COUNTRY VULNERABILITY TO THE THREATS POSED BY CLIMATE CHANGE
OBJECTIVE. OPERATING UNITS WERE ASKED TO REPORT ON CLIMATE-SPECIFIC
ACTIVITIES, AS WELL AS AGRICULTURE, BIODIVERSITY, ENERGY, FORESTRY,
HEALTH, URBAN, AND WATER SECTOR ACTIVITIES THAT PROVIDED A NET CLIMATE
BENEFIT. G/ENV REQUESTS THAT THIS INFORMATION BE PROVIDED AS AN R-4
ANNEX. IN ADDITION, OPERATING UNITS ARE REQUESTED TO PROVIDE A BRIEF
NARRATIVE DESCRIBING IMPORTANT SUCCESSES ACHIEVED.
MAXIMUM PAGE LENGTH: 1-2 PAGES OF NARRATIVE PLUS INDICATOR TABLES.
REQUIREMENT: MANDATORY FOR THOSE MISSIONS AND WASHINGTON OFFICES
ATTRIBUTING RESOURCES TOWARD THE AGENCYÕS CLIMATE CHANGE INITIATIVE. IF
YOU ARE UNSURE OF WHETHER YOUR OPERATING UNIT ATTRIBUTES RESOURCES TO
THE CCI, OR IF YOU HAVE NOT RECEIVED THE UPDATED GUIDANCE, PLEASE REFER
TO THE R-4 WEBSITE, OR CONTACT KO BARRETT IN G/ENV.
2. INFORMATION ANNEX TOPIC: GREATER HORN OF AFRICA INITIATIVE
REQUESTED BY: AFRICA BUREAU
WHAT THE INFORMATION ANNEX WILL BE USED FOR: THE PRESIDENT'S GREATER
HORN OF AFRICA INITIATIVE (GHAI) HAS SPECIAL INFORMATION REPORTING
REQUIREMENTS THAT GO BEYOND SPECIFIC ACTIVITIES REPORTED IN SO
NARRATIVES. THEY INVOLVE STATE DEPARTMENT ACTIVITIES, AS WELL AS THOSE
FUNDED BY THE BHR AND G BUREAU. IN ORDER TO PREPARE THE REQUIRED ANNUAL
REPORT ON THE GHAI, ALL AGENCY OPERATING UNITS IMPLEMENTING GHAI
ACTIVITIES (INCLUDING BHR AND G) NEED TO REPORT GHAI STATUS AND ISSUES
IN A SUPPLEMENTAL ANNEX. THE ADMINISTRATOR HAS MADE SUCCESSFUL
IMPLEMENTATION OF THE GHAI A TOP PRIORITY FOR THE AGENCY. THE ANNUAL
REPORT PERMITS OVERALL ASSESSMENT OF PROGRESS ON THIS PROGRAM.
SPECIFIC POINTS TO BE ADDRESSED: REPORTING ON THE GHAI SHOULD BE
THREE-PRONGED. FIRST, THOSE OPERATING UNITS WHICH ARE DIRECTLY
MANAGING GHAI FUNDS SHOULD REPORT EXPLICITLY ON THE RELEVANT ACTIVITIES
AND RESULTS, INCLUDING WHICH GHAI AND OPERATING UNIT INTERMEDIATE
RESULT THEY SUPPORT. REDSO/ESA, CHARGED WITH PROGRAMMING AND TRACKING
ALL GHAI RESOURCES, MANAGES THE MAJORITY OF GHAI-FUNDED ACTIVITIES, THUS
THE MAIN TEXT OF ITS R4 WILL INHERENTLY CAPTURE GHAI RESULTS. EXAMPLES
FOR OTHER OPERATING UNITS INCLUDE THE USAID/UGANDA NORTHERN UGANDA FOOD
SECURITY (NUFS)ACTIVITY AND WATER HYACINTH ACTIVITY, GLOBAL BUREAU'S
RINDERPEST ACTIVITY, AND USAID/TANZANIA AND USAID/KENYA'S CONFLICT
MITIGATION ACTIVITIES. RESULTS SHOULD BE HIGHLIGHTED IN THE
SUPPLEMENTAL GHAI ANNEX.
IDEALLY, OPERATING UNITS WILL ALSO INDICATE HOW/IF THE GHAI "OPERATIONAL
FRAMEWORK" IS BEING APPLIED TO THE ACTIVITY THROUGH THE FIVE OPERATING
PRINCIPLES -- AFRICAN OWNERSHIP, STRATEGIC COORDINATION, REGIONAL
APPROACHES, LINKING RELIEF AND DEVELOPMENT AND PROMOTING STABILITY. FOR
EXAMPLE, IF THE ACTIVITY IS CO-FUNDED WITH OTHER DONORS, OTHER USAID
OPERATING UNITS, AND/OR OTHER USG AGENCIES, THIS WOULD BE A GOOD EXAMPLE
OF "STRATEGIC COORDINATION." SECOND, OPERATING UNITS CONTRIBUTING TO
GHAI RESULTS WITH THEIR OWN RESOURCES, I.E., MOVING TOWARD
"CONVERGENCE," THE GHAI INTERNAL AGENCY GOAL, SHOULD REPORT IN THE
RELEVANT STRATEGIC OBJECTIVE SECTION OF THE OPERATING UNIT'S R4, WITH A
BRIEF RECAP OF THESE RESULTS IN THE ANNEX.
THIRD, OPERATING UNITS CONTRIBUTING IN OTHER WAYS TO THE OPERATIONAL
FRAMEWORK NEED TO REPORT ON SPECIFIC EXAMPLES OF THESE "RESULTS" IN THE
ANNEX. AS LAST YEAR'S EXERCISE REVEALED, GENERIC STATEMENTS REGARDING
AN OPERATING UNIT'S COMMITMENT TO THE GHAI OPERATING PRINCIPLES OF
AFRICAN OWNERSHIP, STRATEGIC COORDINATION, REGIONAL APPROACHES, LINKING
RELIEF AND DEVELOPMENT AND PROMOTING STABILITY WERE DIFFICULT TO
TRANSLATE INTO MEANINGFUL RESULTS REPORTING. THUS, A FEW VERY SPECIFIC
EXAMPLES OF THE APPLICATION OF THE GHAI PRINCIPLES ARE NEEDED, RATHER
THAN GENERALIZED STATEMENTS. BUREAUS ARE REMINDED THAT NUMEROUS
CONTRIBUTIONS, WHILE NOT EASILY CAPTURED THROUGH THE TRADITIONAL RESULTS
REPORTING INDICATORS, HAVE BEEN MADE BY AFR, G, BHR, M, PPC AND GC
OPERATING UNITS. PLEASE NOTE THAT THE GHAI ACTION PLANS PREPARED BY
THE
CENTRAL BUREAUS A YEAR AGO SHOULD SERVE AS EXCELLENT TOOLS FOR
PREPARATION OF THIS SUPPLEMENTAL GHAI INFORMATION.
MAXIMUM PAGE LENGTH: TWO PAGES
REQUIREMENT: REQUIRED FOR AFR, GHAI BILATERAL MISSIONS AND THOSE CENTRAL
BUREAUS MANAGING GHAI FUNDS, WORKING TOWARD GHAI CONVERGENCE AND/OR
CONTRIBUTING TO THE GHAI OPERATIONAL FRAMEWORK.
3. INFORMATION ANNEX TOPIC: ENI R4 DETAILED BUDGET INFORMATION
REQUESTED BY: ENI/PCS TO MEET REPORTING REQUIREMENTS OF STATE
COORDINATORS OFFICE
WHAT THE INFORMATION ANNEX WILL BE USED FOR: THESE TABLES WILL BE USED
BY THE COORDINATORS IN THE BUDGET ALLOCATION PROCESS
SPECIFIC POINTS TO BE ADDRESSED: FOR CEE COUNTRIES, REPORTING WOULD BE
AT THE SO, PROJECT, SUBPROJECT/GRANTEE/CONTRACTOR LEVEL. FOR NIS
COUNTRIES, REPORTING IS AT THE SO, PROJECT, PROJECT COMPONENT,
GRANTEE/CONTRACTOR LEVEL.
MAXIMUM PAGE LENGTH: ONE TABLE PER COUNTRY
REQUIREMENT: THIS SUPPLEMENTAL R4 ANNEX REQUIREMENT IS MANDATORY FOR
ENI MISSIONS. IT DOES NOT APPLY TO NON-ENI MISSIONS.
C. VOLUNTARY ANNEXES
1. INFORMATION ANNEX TOPIC: PROGRAM INTEGRATION AND SYNERGY.
REQUESTED BY: ANE AND AFR BUREAUS
WHAT THE INFORMATION ANNEX WILL BE USED FOR: BETTER UNDERSTANDING OF
HOW OUR GOAL AREAS REINFORCE EACH OTHER AND FOR MAKING PROGRAMMATIC
RECOMMENDATIONS TO BUREAU MANAGEMENT.
SPECIFIC POINTS TO BE ADDRESSED: WE WOULD LIKE TO SEE GOOD REPORTING
ABOUT THOSE PROGRAMS THAT HAVE INTENTIONALLY LINKED TWO OR MORE GOAL
AREAS SO THAT THEIR EXPECTED RESULTS ARE INTERDEPENDENT. FOR EXAMPLE,
AN ENV PROGRAM THAT DIRECTLY CONTRIBUTES TO ACCOMPLISHMENTS UNDER A
DEMOCRACY SO BECAUSE OF THE WAY IN WHICH ACTIVITIES ARE CARRIED OUT.
THERE MAY ALSO BE CASES OF SOS WHOSE ACHIEVEMENTS ARE NEGATIVELY
AFFECTED BECAUSE OF LACK OF PROGRESS IN OTHER GOAL AREAS. EITHER CASE
HELPS US BETTER UNDERSTAND HOW TO IMPROVE OUR PROGRAMS, AND HOW BUDGET
DECISIONS IN ONE AREA MAY AFFECT OTHER GOALS. NOTE THAT WE ARE MAINLY
INTERESTED HERE IN CASES WHERE DIRECT IMPACTS ACROSS SOS CAN BE FELT IN
THE SHORT TO MEDIUM TERM. WE ARE LESS INTERESTED IN LINKAGES THAT MAY
EXIST AT A BROAD OR THEORETICAL LEVEL, BUT WHICH REMAIN INTANGIBLE IN
TERMS OF SO RESULTS ACHIEVEMENT.
MAXIMUM PAGE LENGTH: THREE PAGES
REQUIREMENT: STRICTLY OPTIONAL
2. INFORMATION ANNEX TOPIC: CROSSCUTTING THEMES
REQUESTED BY: AFR, ANE, LAC AND PPC
WHAT THE INFORMATION WILL BE USED FOR: REGIONAL BUREAUS AND PPC
FREQUENTLY NEED INFORMATION ON CROSSCUTTING THEMES INCLUDING GENDER,
PARTICIPATION, DEVELOPMENT PARTNERING, INSTITUTIONAL CAPACITY BUILDING,
AND, FOR THE AFRICA BUREAU, EXAMPLES OF SUCCESSFUL AFRICAN OWNERSHIP AND
LEADERSHIP. THIS INFORMATION, WHICH MAY OR MAY NOT BE REGULARLY
INCLUDED AS PART OF SHORTER R4 NARRATIVES, IS UTILIZED BROADLY IN
PREPARATION OF SPEECHES, RESPONSES TO CONGRESSIONAL INQUIRIES, AND OTHER
INFORMATION REQUESTS. IT IS ALSO USED BY THE BUREAUS TO MAKE
PROGRAMMATIC RECOMMENDATIONS AND TO GAIN A BETTER UNDERSTANDING OF HOW
PROGRAMS REINFORCE AND RELATE TO EACH OTHER.
SPECIFIC POINTS TO BE ADDRESSED: SELECT ONE OR MORE OF THE CROSS CUTTING
THEMES LISTED ABOVE AND DESCRIBE THEIR SIGNIFICANCE IN RELATION TO YOUR
STRATEGIC OBJECTIVES. WE ARE PARTICULARLY INTERESTED IN SPECIFIC
APPROACHES YOU ARE TAKING IN THESE THEMES AREAS, AND WORTHWHILE RESULTS
THAT ARE ACHIEVED WHICH MAY BE OF INTEREST TO OTHER MISSIONS. THIS
SHOULD FOCUS ON RESULTS THAT ARE NOT FULLY CAPTURED IN INDIVIDUAL SO
REPORTING (EG GENDER IMPACT). IF YOUR EXPERIENCE IN CERTAIN AREAS IS
PARTICULARLY SUCCESSFUL OR PROBLEMATIC AND COULD BE REINFORCED BY
APPROPRIATE WASHINGTON SUPPORT (E.G. ADDRESSING DONOR COORDINATION
ISSUES AT HEADQUARTER LEVEL), PLEASE SO STATE.
MAXIMUM PAGE LENGTH: FOUR PAGES
REQUIREMENT: STRICTLY OPTIONAL
3. INFORMATION ANNEX TOPIC: EVALUATION AGENDA
REQUESTED BY: PPC/CDIE
WHAT THE INFORMATION ANNEX WILL BE USED FOR: THIS ANNEX WILL BE USED
FOR SEVERAL PURPOSES. FIRST, IT WILL ENABLE THE CDIE RESEARCH AND
REFERENCE SERVICE (R&RS) TO ENSURE THAT INFORMATION IT PROVIDES IN
RESPONSE TO MISSION REQUESTS IS AS COMPLETE AS POSSIBLE (R&RS RESPONDS
TO 40,000 REQUESTS ANNUALLY, FROM AGENCY STAFF, CONSULTANTS WHO ASSIST
MISSIONS, AND PARTNERS). SECOND, THIS INFORMATION WILL ASSIST IN
CARRYING OUT CROSS-CUTTING EVALUATIONS THAT PROVIDE CONDENSED FEEDBACK
TO AGENCY STAFF ON USAIDÕS PROGRAM EXPERIENCE. THIRD, INFORMATION WILL
BE USED TO CAPTURE NEWER MISSION EXPERIENCES WITH HIGHER LEVEL
EVALUATIONS TO ASSESS PROGRESS AT THE SO AND IR LEVEL. THIS WILL
SUPPORT DEVELOPMENT OF BEST PRACTICES FOR OTHER OPERATING UNITS THAT ARE
ATTEMPTING TO ASSESS THE LINKAGES BETWEEN THEIR INTERVENTIONS AND THE
IMPACT ON HIGHER LEVEL RESULTS OR SOS. FINALLY, THE LISTING WILL ASSIST
MISSIONS IN MEETING THE ADS REQUIREMENT TO TRANSMIT COPIES OF KEY
ASSESSMENTS TO USAID/W.
SPECIFIC POINTS TO BE ADDRESSED: THE ANNEX SHOULD IDENTIFY EVALUATIONS,
ASSESSMENTS AND OTHER ANALYSES THE MISSION HAS UNDERTAKEN IN THE PAST
YEAR WHICH COULD BE OF INTEREST TO OTHER MISSIONS OR WASHINGTON BUREAUS
IN DEVELOPING OR ASSESSING SIMILAR PROGRAMS. BECAUSE WE ARE TRYING TO
UPDATE AGENCY EVALUATION INFORMATION, IT WOULD BE USEFUL IF YOU CAN
INCLUDE ON THIS YEARÕS LIST DOCUMENTS THAT HAVE BEEN PREPARED OVER THE
PAST 2 TO 3 YEARS. YOU MAY ALSO IDENTIFY ANY ANTICIPATED FUTURE
ASSESSMENTS TO BE CARRIED OUT IN THE NEXT YEAR AND HIGHLIGHT ANY
WASHINGTON ASSISTANCE YOU MAY NEED IN THIS REGARD.
MAXIMUM PAGE LENGTH: 2 PAGES.
REQUIREMENT: STRICTLY OPTIONAL Ð IF YOU CHOOSE NOT TO DO THIS ANNEX,
PLEASE SEND CDIE COPIES OF ANY NEW ASSESSMENT REPORT THAT HAS NOT
ALREADY BEEN SENT.
MINIMIZE CONSIDERED FOR BUJUMBURA, DAR ES SALAAM. YY
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